There are several ways to schedule a Zoom meeting. Below are instructions for each of the multiple ways a meeting can be scheduled.
Log into the Zoom Website
Navigate to luc.zoom.us, select SIGN IN in the upper right-hand corner of the page, and log in with your Loyola username and password.
Schedule a Meeting
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Select My Meetings from the menu on the left-hand side of the screen.
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Choose Schedule a New Meeting.
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- Topic: Choose a topic or name for your meeting.
- When: Enter the date and time of your meeting. Note: All meetings can be started by the host at any time, regardless of date and time settings.
- Duration: Enter the duration of your meeting in hours and minutes. Note: The duration is only set for the calendar appointment. The meeting will not auto-close after the set duration time has passed.
- Time Zone: By default, Zoom will use your computer’s time zone setting. To change the time zone, use the drop-down menu.
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Check the box next to Recurring meeting, to schedule you meeting to repeat on a daily, weekly, or monthly basis.
You can also select No Fixed Time to leave a meeting open without a start or end date/time.
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If you would like to require that participants register for your meeting, check the box next to Required in the Registration section.
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Use the radio button next to on or off to determine whether host and participant video will be on or off when they join the meeting.
Note: Once users are in the meeting, they will be able to mute or unmute their video.
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Use the radio button next to Telephone, Computer Audio, or Telephone and Computer Audio to determine which audio options will be available to users when they join the meeting.
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Use the check boxes to select any additional meeting settings.
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Under Advanced Options, you can schedule the meeting on behalf of another user or you can set another user as an alternative host.
Note: In order to schedule a meeting on behalf of another user, the user must give you scheduling privileges in their meeting settings.
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Select Save.
To schedule a meeting in a Sakai course follow the instructions in How do I schedule a Zoom meeting in Sakai and claim host rights?.
To access the Zoom Desktop Client, you must download and install Zoom on your computer. See How do I download Zoom?.
Launch the Zoom Desktop Client and select Schedule from the Home tab.
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- Topic: Choose a topic or name for your meeting.
- When: Enter the date and time of your meeting. Note: All meetings can be started by the host at any time, regardless of date and time settings.
- Duration: Enter the duration of your meeting in hours and minutes. Note: The duration is only set for the calendar appointment. The meeting will not auto-close after the set duration time has passed.
- Video: Use the radio button next to on or off to determine whether host and participant video will be on or off when they join the meeting. Note: Once users are in the meeting, they will be able to mute or unmute their video.
- Audio: Use the radio button next to Telephone, Computer audio only, or Both to determine which audio options will be available to users when they join the meeting.
- Meeting Options: Use the checkboxes to select any additional meeting settings including requiring a meeting password.
- Calendar: Select a calendar to save the meeting too.
- Select Schedule.
You must download and install the Zoom Plugin for Microsoft Outlook to schedule Zoom meeting directly through outlook. To download the plugin, navigate to luc.zoom.us/download and select Download under the Zoom Plugin for Microsoft Outlook.
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From the Calendar section of Outlook, select Schedule a Meeting in the Zoom section of the tool bar at the top of the screen.
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- Video: Use the radio button next to on or off to determine whether host and participant video will be on or off when they join the meeting. Note: Once users are in the meeting, they will be able to mute or unmute their video.
- Audio: Use the radio button next to Telephony only, VoIP only (computer audio), or Both to determine which audio options will be available to users when they join the meeting.
- Meeting Options: Use the checkboxes to select any additional meeting settings including requiring a meeting password.
- Select Continue.
You will enter the rest of your meeting information, including the date and time of the meeting, in the Outlook event after you select continue.