There are several ways to schedule a Zoom meeting. Below are instructions for each of the multiple ways a meeting can be scheduled.
Log into the Zoom Website
Navigate to luc.zoom.us, select SIGN IN in the upper right-hand corner of the page, and log in with your Loyola username and password.
Schedule a Meeting
![My Meetings](https://media.screensteps.com/image_assets/assets/003/482/918/original/9c97a34e-53b5-4908-bca5-0569e8d2efbf.png)
Select My Meetings from the menu on the left-hand side of the screen.
![Schedule a new meeting](https://media.screensteps.com/image_assets/assets/002/565/547/original/1303bdc2-3747-475b-84da-385867407f86.png)
Choose Schedule a New Meeting.
![Schedule a meeting](https://media.screensteps.com/image_assets/assets/003/482/920/original/ebdb3101-189f-4005-b8ca-bd2882bec86c.png)
- Topic: Choose a topic or name for your meeting.
- When: Enter the date and time of your meeting. Note: All meetings can be started by the host at any time, regardless of date and time settings.
- Duration: Enter the duration of your meeting in hours and minutes. Note: The duration is only set for the calendar appointment. The meeting will not auto-close after the set duration time has passed.
- Time Zone: By default, Zoom will use your computer’s time zone setting. To change the time zone, use the drop-down menu.
![Recurring meeting settings](https://media.screensteps.com/image_assets/assets/003/482/922/original/cd8eb92b-e42a-4b56-9219-746e272881b0.png)
Check the box next to Recurring meeting, to schedule you meeting to repeat on a daily, weekly, or monthly basis.
You can also select No Fixed Time to leave a meeting open without a start or end date/time.
![Require registration](https://media.screensteps.com/image_assets/assets/003/482/924/original/afa1376b-6548-4e8a-9f8e-f5971e1d546b.png)
If you would like to require that participants register for your meeting, check the box next to Required in the Registration section.
![Video on or off](https://media.screensteps.com/image_assets/assets/003/482/926/original/5af633bb-4cd6-4d87-a388-44e5d4f8ed13.png)
Use the radio button next to on or off to determine whether host and participant video will be on or off when they join the meeting.
Note: Once users are in the meeting, they will be able to mute or unmute their video.
![Audio options](https://media.screensteps.com/image_assets/assets/003/482/927/original/f13619f4-ab6b-448a-8980-f358d7ffe3eb.png)
Use the radio button next to Telephone, Computer Audio, or Telephone and Computer Audio to determine which audio options will be available to users when they join the meeting.
![Meeting options](https://media.screensteps.com/image_assets/assets/001/217/075/original/d3879a2f-7a6e-4c8a-abfe-3a1b49e47772.png)
Use the check boxes to select any additional meeting settings.
![Advanced options](https://media.screensteps.com/image_assets/assets/001/217/087/original/90fe37af-3fd4-4581-a6df-5077b60b57d3.png)
Under Advanced Options, you can schedule the meeting on behalf of another user or you can set another user as an alternative host.
Note: In order to schedule a meeting on behalf of another user, the user must give you scheduling privileges in their meeting settings.
![Save](https://media.screensteps.com/image_assets/assets/001/217/077/original/3cefd8d9-fac1-403e-bb97-3c6efdbc8c52.png)
Select Save.
To schedule a meeting in a Sakai course follow the instructions in How do I schedule a Zoom meeting in Sakai and claim host rights?.
To access the Zoom Desktop Client, you must download and install Zoom on your computer. See How do I download Zoom?.
Launch the Zoom Desktop Client and select Schedule from the Home tab.
![Schedule a new meeting](https://media.screensteps.com/image_assets/assets/003/482/928/original/a3346670-e593-4d59-bed8-c1f7e102a538.png)
- Topic: Choose a topic or name for your meeting.
- When: Enter the date and time of your meeting. Note: All meetings can be started by the host at any time, regardless of date and time settings.
- Duration: Enter the duration of your meeting in hours and minutes. Note: The duration is only set for the calendar appointment. The meeting will not auto-close after the set duration time has passed.
- Video: Use the radio button next to on or off to determine whether host and participant video will be on or off when they join the meeting. Note: Once users are in the meeting, they will be able to mute or unmute their video.
- Audio: Use the radio button next to Telephone, Computer audio only, or Both to determine which audio options will be available to users when they join the meeting.
- Meeting Options: Use the checkboxes to select any additional meeting settings including requiring a meeting password.
- Calendar: Select a calendar to save the meeting too.
- Select Schedule.
You must download and install the Zoom Plugin for Microsoft Outlook to schedule Zoom meeting directly through outlook. To download the plugin, navigate to luc.zoom.us/download and select Download under the Zoom Plugin for Microsoft Outlook.
![Schedule a meeting icon](https://media.screensteps.com/image_assets/assets/003/482/930/original/c374b51e-5ba7-43de-913d-6bbb08a7d1b0.png)
From the Calendar section of Outlook, select Schedule a Meeting in the Zoom section of the tool bar at the top of the screen.
![Schedule a meeting](https://media.screensteps.com/image_assets/assets/003/482/932/original/f9a4687c-f40d-47b6-aac9-fd53ab899dd2.png)
- Video: Use the radio button next to on or off to determine whether host and participant video will be on or off when they join the meeting. Note: Once users are in the meeting, they will be able to mute or unmute their video.
- Audio: Use the radio button next to Telephony only, VoIP only (computer audio), or Both to determine which audio options will be available to users when they join the meeting.
- Meeting Options: Use the checkboxes to select any additional meeting settings including requiring a meeting password.
- Select Continue.
You will enter the rest of your meeting information, including the date and time of the meeting, in the Outlook event after you select continue.