Loyola Support Documentation

How do I send an Email message?

Updated Nov 30, 2020

Select Email.

Select the Email tool from the tool menu

In the target Sakai site, select the Email tool from the Tool Menu.

Select the message recipients.

When you compose a message in the Email tool, you have the option to select recipients in the course by role, section, or group.

You may also add other recipients who are not enrolled in the course by selecting Add Other Recipients.

Select All.

Select all to send the email to all site participants

Click to place a check mark next to All to send an email to everyone in the site.

Choose recipients by role.

Choose recipients by role

Select the Roles link to expand the list of roles within the site. You may also select the link for a role (e.g., Student) to expand the list and show individual users with that role.

Place a check mark next to the roles and/or individual recipients you would like to address in your message.

Choose recipients by section.

Choose recipients by section

Select the Sections link to expand the list of existing sections within the site. You may also select the link for a section (e.g., Discussion 1) to expand the list and show individual users in that section.

Place a check mark next to the sections you would like to address in your message.

Choose recipients by group.

Choose recipients by group

Select the Groups link to expand the list of existing groups within the site. You may also select the link for a group (e.g., Test 2) to expand the list and show individual users in that group.

Place a check mark next to the groups you would like to address in your message.

Enter the email addresses for unenrolled users.

To send a message to a user who is not enrolled in the site, select the Other Recipients link and then enter the email address or addresses (separated by commas or semicolons) into the text area provided.

Enter a subject line.

Enter a subject line

Type a subject line for your email in the text area provided.

Add an attachment. (Optional)

Add an attachment

Select the Attach a file link if you would like to browse for and attach a file to your email.

Enter the message body text.

Use the Rich Text Editor to compose your message.

Select to receive a copy. (Optional)

Select to receive a copy

If you would like to be copied on the email message, select the box next to Send me a copy.

Sakai does not keep a copy of emails sent through the Email tool. If you require a record of a sent email, make sure to select this option.

Select to add to Email Archive. (Optional)

Select to add to Email Archive

If you would like the email message to be added to the course Email Archive, select the box next to Add to Email Archive, visible to all site participants.

Note: This option only appears if the Email Archive tool is active in your site.

Select to append list of recipients. (Optional)

Select to append list of recipients

If you would like recipients to see the users copied on the message, select the box next to Append list of recipients to include the recipient list in the message.

Select Send Mail.

Select Send Mail

Select Send Mail. The message will be sent using your external email address (i.e., your Loyola Outlook account).

Previous Article What is the Email tool?
Next Article How to I set the Email tool options for my site?