Loyola Support Documentation

How do I hide or show items in the Tool Menu?

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The Tool Menu can be customized by instructors or site administrators to modify the appearance of menu items in the site, including hiding or showing tools to site participants.

Select Site Info.

select Site Info

In the target Sakai site, select Site Info from the site Tool Menu.

Select Tool Order.

select Tool Order

Select Tool Order from the Actions Menu.

Hide a tool from site participants.

select the cog icon and choose make tool invisible
  1. Select the cog icon corresponding to the tool to reveal a dropdown menu.
  2. From the dropdown menu, choose Make Tool Invisible to Students.

Example: Tool Menu with hidden tools.

sample tool menu

Hidden tools display for instructors and site administrators in italics, and with an eyeball with a slash icon (Hidden from site members).  In the example pictured above, the instructor sees the hidden tool, while students do not.

Using Content in hidden tools.

To organize activities and make it easier for students or site members to access site content, instructors may wish to use visible tools in the site, such as Lessons, to link to or embed items from hidden tools.

For example, if an instructor hides the Resources tool in a site and uploads an article PDF to Resources, they can create a Lessons page and use the Add Content Links option to link to the article and make it available to students.


  • The Tests & Quizzes tool must be visible to make feedback available to students; Tests & Quizzes feedback cannot be accessed via links in other tools.
  • The Site Info tool must be visible to use joinable groups; students or site members join groups via the Site Info page.

Example: Image from hidden Resources tool embedded on a Lessons page.

Student view of Tool Menu and Overview tool.
sample content with hidden tool

Pictured above is a site Tool Menu and Overview tool, in a site where Resources is hidden. The Overview tool includes an embedded image that is stored in Resources.

Instructor View of Tool Menu and Resources
location of file in hidden tool

Pictured above is the instructor view of the Tool Menu with hidden tools and the image file location in Resources. The instructor has hidden Resources so that students will not be confused about where to find course materials.

Show a currently hidden tool to site participants.

select the cog icon and choose make tool visible
  1. Select the cog icon to the right of a hidden tool.
  2. Choose Make Tool Visible to Students from the dropdown menu.

Lock access to a tool.

select the cog icon and choose lock access to this tool

Tools can be locked so students or site members cannot access ANY content in the tool. Locked tools display on the Tool Order page with a lock icon (tool is disabled for normal users).

  1. Select the cog icon corresponding to the tool.
  2. Select Lock Access to this Tool from the dropdown menu.

Select Save.

select Save

Select Save to apply any changes to the Tool Menu.

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