Loyola Sakai 11 DocumentationInstructor Guide ZoomHow do I schedule a Zoom meeting?

How do I schedule a Zoom meeting?

There are several ways to schedule a Zoom meeting. Below are instructions for each of the multiple ways a meeting can be scheduled.

Zoom Website

Log into the Zoom Website

Navigate to luc.zoom.us, select SIGN IN in the upper right-hand corner of the page, and log in with your Loyola username and password.

Schedule a Meeting

My Meetings

Select My Meetings from the menu on the left-hand side of the screen.

Schedule a new meeting

Choose Schedule a New Meeting.

Schedule a meeting
  1. Topic: Choose a topic or name for your meeting.
  2. When: Enter the date and time of your meeting.                                                                                                       Note: All meetings can be started by the host at any time, regardless of date and time settings.
  3. Duration: Enter the duration of your meeting in hours and minutes.                                                               Note: The duration is only set for the calendar appointment. The meeting will not auto-close after the set duration time has passed.
  4. Time Zone: By default, zoom will use your computer’s time zone setting. To change the time zone, use the drop-down menu.
Recurring meeting settings

Check the box next to Recurring meeting, to schedule you meeting to repeat on a daily, weekly, or monthly basis.

You can also select No Fixed Time to leave a meeting open without a start or end date/time.

Require registration

If you would like to require that participants register for your meeting, check the box next to Required in the Registration section.

Video on or off

Use the radio button next to on or off to determine whether host and participant video will be on or off when they join the meeting.

Note: Once users are in the meeting, they will be able to mute or unmute their video.

Audio options

Use the radio button next to Telephone, Computer Audio, or Telephone and Computer Audio to determine which audio options will be available to users when they join the meeting.

Meeting options

Use the check boxes to select any additional meeting settings.

Advanced options

Under Advanced Options, you can schedule the meeting on behalf of another user or you can set another user as an alternative host.

Note: In order to schedule a meeting on behalf of another user, the user must give you scheduling privileges in their meeting settings.

Save

Select Save.

Zoom Tool in Sakai

To schedule a meeting in a Sakai course follow the instructions in How do I schedule a Zoom meeting in Sakai and claim host rights?.

Zoom Desktop Client

To access the Zoom Desktop Client, you must download and install Zoom on your computer. See How do I download Zoom?.

Launch the Zoom Desktop Client and select Schedule from the Home tab.

Schedule a new meeting
  1. Topic: Choose a topic or name for your meeting.
  2. When: Enter the date and time of your meeting.                                                                                                     Note: All meetings can be started by the host at any time, regardless of date and time settings.
  3. Duration: Enter the duration of your meeting in hours and minutes.                                                         Note: The duration is only set for the calendar appointment. The meeting will not auto-close after the set duration time has passed.
  4. Video: Use the radio button next to on or off to determine whether host and participant video will be on or off when they join the meeting.                                                                                                                           Note: Once users are in the meeting, they will be able to mute or unmute their video.
  5. Audio: Use the radio button next to Telephone, Computer audio only, or Both to determine which audio options will be available to users when they join the meeting.
  6. Meeting Options: Use the checkboxes to select any additional meeting settings including requiring a meeting password.
  7. Calendar: Select a calendar to save the meeting too.
  8. Select Schedule.
Zoom Plug-in for Microsoft Outlook

You must download and install the Zoom Plugin for Microsoft Outlook to schedule Zoom meeting directly through outlook. To download the plugin, navigate to luc.zoom.us/download and select Download under the Zoom Plugin for Microsoft Outlook.

Schedule a meeting icon

From the Calendar section of Outlook, select Schedule a Meeting in the Zoom section of the tool bar at the top of the screen.

Schedule a meeting
  1. Video: Use the radio button next to on or off to determine whether host and participant video will be on or off when they join the meeting.                                                                                                                            Note: Once users are in the meeting, they will be able to mute or unmute their video.
  2. Audio: Use the radio button next to Telephony only, VoIP only (computer audio), or Both to determine which audio options will be available to users when they join the meeting.
  3. Meeting Options: Use the checkboxes to select any additional meeting settings including requiring a meeting password.
  4. Select Continue.

You will enter the rest of your meeting information, including the date and time of the meeting, in the Outlook event after you select continue.